Selecting the ideal Sunshine Coast conference venue may require you to invest a lot of time, as you should always inspect a venue prior to booking it. Preparing a check list of the conference facilities and requirements that will narrow the selection to appropriate venues for the conference.

One such conference centre is the Maroochy Events Centre in Maroochydore which is pleased to provide the following tips in finding a Sunshine Coast conference venue.

1. Location – To help decide the conference location, ask the following questions:

• How far are the conference delegates travelling?
• If delegates are being flown in, how far is it from the nearest airport?
• How are delegates arriving to the venue, i.e. will it require a long drive?
• Does it need to be close to the workplace or far away from the busy workplace?
  

2. Capacity – Ensure that the conference venue can provide for the number of intended delegates in a conference room layout appropriate for the conference purpose.

3.  Conference facilities – There are a variety of facilities to be considered for a conference:

• The presenter facilities, e.g. speakers, microphones, audio, visual aids, screens, boards, flipcharts etc.
• The delegate facilities, e.g. catering, seating, lighting, break up rooms for workshops, writing materials etc.

 
4. Conference accommodation – If the conference is residential the venue should address the following items:

• Whether the accommodation will be required to be close to the conference facilities
• How are the delegates to be roomed, e.g. in pairs, triples, quads or dormitory styles?
• Capacity – will the venue accommodation have room for the number of delegates at the conference?
  

5. Budget – work within the cost allocated for each delegate and how much has been budgeted for the conference. This amount will narrow the selection of venues suitable for the event.

6. Conference support – It is always helpful to have a conference co-ordinator at the venue that can assist with the finer points of the conference. Conference venue co-ordinators know their venue and its capability so should be able to provide useful suggestions for your conference.

7. Extracurricular activities – When the conference is in recess, will the delegates be required to participate in any “team building” activities? The venue may have contacts that can oblige or find your own, ensure the venue can accommodate these activities if required.

Less than 15 minutes from Sunshine Coast Airport, the Maroochy Events Centre is at the heart of this beautiful stretch of Queensland coast. The experienced events team has been helping clients plan their conferences, corporate functions, business seminars and events for many years. They will soon be opening a brand new purpose built Sunshine Coast Events Centre with excellent video conference facilities, state-of-the-art audio and visual lighting technology, stage and dance floor.

Talk to the Events Centre team today to let them share their expertise and advise you on how they can stage a memorable and successful Sunshine Coast conference.

For more information about the conference facilities at Maroochy Events Centre Read More